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What is a CMS?

A CMS ( Content Management System ) is a system providing a collection of procedures used to manage workflow in a collaborative environment. These procedures can be manual or computer-based. The procedures are designed to do the following:

  •     Allow for a large number of people to contribute to and share stored data
  •     Control access to data, based on user roles (defining which information users or user groups can view, edit, publish, etc.)
  •     Aid in easy storage and retrieval of data
  •     Control of data validity and compliance
  •     Reduce repetitive duplicate input
  •     Improve the ease of report writing
  •     Improve communication between users

In a CMS, data can be defined as nearly anything: documents, movies, text, pictures, phone numbers, scientific data, and so forth. CMSs are frequently used for storing, controlling, revising, semantically enriching, and publishing documentation. Serving as a central repository, the CMS increases the version level of new updates to an already existing file. Version control is one of the primary advantages of a CMS.

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